Most of this release came out of using Looped for real month-ends: a shop counting its till, a client sending us their management report as the one to match, and our own EMP501 filing. Here's what changed since our last release, grouped by app.
At a glance
| App | Headline |
|---|---|
| Accounting | A monthly management report, and petty cash |
| Invoices | Cash-up with over/short, and card payments |
| Inventory | Item pictures and one Stock movements page |
| Payroll | Corrections from a past date, and early IRP5 warnings |
| Track | Daily hours and billable goals, shown as rings |
| Billing | New module prices and a partner program |
Accounting
New
- A management report for any month you pick. It has an executive summary over up to six months, profit and loss by month with the year to date, the balance sheet against the last year end, aged receivables and payables, and the trial balance for the year and the month. You can read it on screen or download it as one PDF.
- Expense receipts can be paid from petty cash. Confirming a receipt as "Petty cash" posts the expense straight away out of the Petty Cash account, so that account's ledger is your petty cash book and its balance is the float.
Improved
- Compiling annual financial statements reads your figures once per compile, so it does about a third less work and finishes sooner.
Invoices
New
- Cash-up: cash payments can land in a Cash on hand account, and you count each day's till against them. Anything over or short posts to Cash over/short in Financials, and banking the cash moves it from Cash on hand to the bank.
- A Card (POS) payment method for card machines that aren't Yoco. Every payment now records the bank account it was paid into, and under Settings › General you can set where EFT, cash, card and other payments land by default.
- Settle from bank lines: invoices that were already in your books and paid through the bank stop showing as owed. Looped matches each one to the bank line in Financials that paid it, shows you the list, and records the payments on the lines' dates.
- Sales orders and invoices can print each item's picture beside its line. Turn it on under Invoices › Settings › General.
Improved
- A client's page lists their invoices in the same table as the Invoices list, with search and paging, and its totals now count every invoice.
Fixed
- Two invoices or quotes created at the same moment no longer fail by getting the same number.
Inventory
New
- Items can have a picture. Upload a JPEG or PNG, or take a photo on your phone, and price lists print it beside the item.
- One Stock movements page lists every movement, with search and filters by item, type and date, and a running balance when you pick one item.
- A new item can start as a copy of another one, and items with the same SKU or a similar name show up as you type.
Improved
- Adjust stock takes items by search or barcode scan, with each line going in or out, and Shrinkage and Received among the reasons.
- Stock takes show the book quantity beside each count, with the differences to review at the top.
- "Reserved" is now called "Sales orders", the items list shows what's on order, and you can click through on hand, sales orders and on order to see what's behind each number.
Fixed
- Long report PDFs no longer slow the app down. A 2,000-line report now renders in about 4 seconds instead of 30. Reports longer than that point you to Export CSV.
Payroll (South Africa)
New
- You can correct an employee's address, contact details, name, job title and ID, passport or tax number from a past date, and the change is kept in their history. Tax certificates use the corrected details.
- IRP5 details that the EMP501 would reject show up as warnings early, on the take-on review, the employee page and the dashboard, and they stay until they're fixed. Manage checks that your SIC code is the five-digit SIC7 code.
Improved
- The EMP501 and tax certificates use each employee's current address and contact details, so details you add after the period still go out.
- Past Sage payslips are read into a review before anything is saved. You can change the employee or pay date, skip a row, or remove a file, and then keep them. Both of Sage's payslip layouts are read, and a page in a layout we don't know is read by AI and marked for you to check.
Track
New
- Personal goals under Settings › Goals: set your workdays, a daily hours goal and a billable time goal, and choose what counts as billable (a tag, chosen projects, or projects with a rate).
- The dashboard's Goals stat shows a pair of rings for each workday. The inner ring is your hours against the goal and the outer ring is the billable part of those hours. Public holidays are skipped for South African companies.
- The assistant can answer "did I hit my goal?".
Pricing and billing
- New module prices for Financials and Inventory, and Payroll is now priced by the number of active employees. If you already subscribe, you keep the price you're on. Current prices are on the pricing page.
- Managing several companies is one login and one bill, with every company at list price.
- A partner program for accounting practices and bookkeepers. Apply from your Billing page, and once you're approved you get 10% to 40% off every company you pay for, depending on how many you manage. Discounts and tier changes start from your next billing date.
Fixed
- Subscriptions ask for a card at checkout again, including ones a promotion code makes free. The free trial still doesn't need a card.